Place thousands of people into jobs
— on autopilot.
Job Machine is the placement OS for outplacement firms, workforce programs, veterans services, and career centers. Onboard a cohort in three minutes. Place them in weeks, not months.
Tailored resumes and coaching aren't enough anymore.
Your candidates don't need more advice — they need more interviews. Every placement team we talk to is held back by the same three bottlenecks, and they compound.
Applications don't scale with coaches.
One counselor can support maybe 30 active candidates. Apply volume stays low, the funnel stays narrow, and your placement rate is capped by headcount.
Interviews fall through the cracks.
Inbound interview requests get lost in shared inboxes. Candidates miss them, recruiters ghost, and feedback never lands anywhere useful.
You can't prove your outcomes.
Reporting placement data to your funder, your board, or your client means three spreadsheets and a prayer. It shouldn't.
Regional workforce development nonprofit
From CSV to signed offer, on one rail.
You bring the candidates. Job Machine handles the throughput.
Onboard
CSV upload, 3 min
Format resumes
ATS-tuned per role
Apply at scale
Matched by role + geo
Schedule
Auto-routed in one place
Capture feedback
Recruiter loops, structured
Deliver offers
Paperwork closes the loop
Every step of placement, automated end to end.
The five things every counselor used to do by hand — built into one system that runs in the background.
Apply where it actually converts.
Job Machine matches each candidate to roles by occupation, location, and skill fit — then submits high-conversion, ATS-clean applications. No spray-and-pray.
- High-conversion application templates per occupation
- Geo + role matching — no irrelevant submissions
- Thousands of candidates in parallel without growing your team
The interview never gets lost.
When a recruiter responds, Job Machine schedules it, briefs the candidate, and captures structured feedback after — every loop, in one place.
- Auto-scheduling with candidate calendars
- Prep packets sent before every interview
- Structured feedback collected from recruiters automatically
Counselors stop spending Tuesdays in Word.
Job Machine generates a resume tuned to the candidate's target occupation and reformats on the fly when they pivot. Edits sync back to the candidate's record.
- One-click per-occupation rebuilds
- Passes major ATS parsers cleanly
- Counselor edits sync to the candidate's record
Three spreadsheets, gone.
Every application, interview, and offer ties back to a candidate record. Filter, slice, and export — in seconds, not weeks. Branded for the funder asking.
- Placement rate, time-to-placement, funnel by cohort
- Per-coach and per-program views
- Branded exports for client and grant reporting
The win, captured.
When a candidate accepts, Job Machine delivers the offer, captures signatures, and triggers the paperwork your program needs to close the loop and count the placement.
- Auto-delivered offer letters on acceptance
- Signatures and confirmations captured in-app
- Custom paperwork per program — without spreadsheets
We started by getting veterans hired.
Now we help organizations do it at scale.
Job Machine was founded in Austin to solve one problem: military service members coming home and getting buried by ATS filters that couldn't read their experience. We built software to translate their service into the civilian language employers actually search for.
The tools we built for veterans turned out to be the tools every placement organization needs. Workforce programs, outplacement firms, career centers — all stuck in the same bottleneck. So we built the operating system for placement teams.
One platform, four kinds of organization.
Job Machine adapts to how your team runs — pricing, workflows, and reporting are configured per use case.
Outplacement firms
Deliver measurably faster placements to the employers paying for your service — without scaling counselor headcount.
See outplacement workflow →Workforce programs
Move grant-funded cohorts from training into employment, with the reporting your funder actually asks for.
See workforce workflow →Veterans services
Translate military experience into civilian roles automatically — we started here, and it still shapes the product.
See veterans workflow →Career services
Give every student a coach-quality job search experience — without burning out your career center staff.
See career services workflow →What our customers move.
Real numbers from three customers over their first two quarters on Job Machine.
Designed for placement at scale.
How Job Machine compares to a coaching-only program or a generic ATS bolt-on.
Trusted by placement leaders.
From workforce nonprofits to outplacement firms supporting Fortune 500 transitions.
We tripled our placement rate in two quarters and stopped hiring counselors to do it. Job Machine runs in the background. My team finally has time to coach again.
Reporting used to be a two-week sprint at the end of every grant cycle. Now it's a saved view and a download button. Our funder noticed within one reporting period.
Our veterans were getting filtered out at the resume stage every time. Job Machine reads their service the way employers' systems actually search. First cohort doubled our interview rates.
Plays nicely. Audits cleanly.
Push and pull data with what you already run. Pass procurement on the first review.
Integrations
Bidirectional sync with your CRM, ATS, and case management systems. No rip-and-replace.
Open REST API · Webhooks · SFTP exports · Custom integrations on the enterprise plan.
Security & compliance
Built for organizations whose data is audited by HR buyers, federal funders, and state agencies.
- ✓SOC 2 Type II— independently audited security, availability, confidentiality.
- ✓AES-256 at rest, TLS 1.3 in transit— PII encrypted end to end.
- ✓SAML SSO + SCIM— Okta, Azure AD, Google Workspace.
- ✓GDPR · CCPA · DPA-ready— candidate consent flows, residency options.
- ✓Funder-defensible audit trail— every action attributed, exportable.
Questions placement teams ask before they buy.
How long does implementation take?
Most customers are running a live cohort within five business days. Onboarding includes migration from your current CRM or spreadsheets, ATS connections, branded resumes, and funder report schemas.
Which job boards and ATSs do you support?
Indeed, LinkedIn, ZipRecruiter, Handshake, and most company career sites on Workday, Greenhouse, Lever, iCIMS, Taleo, and SmartRecruiters. New employer endpoints are added weekly. If you have a priority employer list, we'll confirm coverage on the demo call.
How do you handle candidate consent and PII?
Every candidate signs a consent flow that spells out exactly what's submitted on their behalf. PII is encrypted at rest (AES-256) and in transit (TLS 1.3). SOC 2 Type II report and DPA available under NDA before the demo.
Can we white-label it for our brand?
Yes. Candidate-facing portals, emails, SMS templates, and offer documents are fully white-labeled on the team plan. Custom domains, branded reporting exports, and co-branded funder reports included.
How is pricing structured?
Two models: annual platform fee with unlimited candidates, or per-placement pricing if you bill outcomes. Most teams of 5–25 coaches see ROI in their first cohort. We'll model your specific numbers on the demo.
What if we already have a case management system?
Good — keep it. Job Machine syncs bidirectionally with Salesforce, HubSpot, Apricot, and ETO. We replace the application, resume, scheduling, and reporting layers — not your participant record.
Do candidates apply themselves, or does Job Machine?
Either or both. Most teams use coach-supervised auto-apply: candidates review their resume and target list once, then Job Machine handles every subsequent application with their consent. Coaches can also send applications candidate-by-candidate.
Can we trial it on one cohort first?
Yes. We run a 30-day pilot on a single cohort of up to 100 candidates so your team can see real outcomes — applications sent, interviews scheduled, placements closed — before any annual commitment.
Place candidates at the speed of the labor market.
A 25-minute demo. We'll model your cohort, your funder requirements, and your placement economics — live.